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Script Saving and E-mailing Instructions:
The most common way to save your script is in a word document file although many other formats exist.
Your existing script may include elements that should not be on the prompter, such as camera directions, stage
directions, music and sound-effects cues, or, in the case of a speech, excessive descriptions for cues supporting
graphics or applause.
Here are some tips for preparing your script for the prompter program:
First, open your existing file and rename it. Now you have two saved copies of the script. One you keep in the original format; and the other will be revised for the teleprompter.
In the revised file remove all unnecessary elements, as stated above, that are not absolutely relevant to the
person/talent or people speaking, or to the prompter operator.
This should leave you with the text to be read. Headings that identify which talent or presenter speak and any identifying scene numbers can be retained for quick movement throughout the script.
If you are using any special punctuation such as ellipses (...), dashes (- -), or slashes (/), please separate them from the surrounding words with spaces, so the computer doesn't read them as one word.
Now save the script as a word document.
Next getting your script to us via e-mail:
You can e-mail your script as an attachment or include it in the text of your e-mail.
Our e-mail address is: firstname.lastname@example.org.
Please remember to follow the preparation and saving procedures.
If you have more than one script to send, send each script as a separate attachment within the same e-mail. The reason
for this is there are so many different programs used to compress multiple documents such as Zip it, Stuff it etc….
Providing your script on location i.e. the day of the production…
We realize there are times when you are unable to e-mail your script to us ahead of time; so we ask that you bring the script on an usb jump-drive or flash-drive using our formatting and saving instructions and in addition, bring a printed
copy of the text. Of course this always takes a little extra time, opening and formatting the script for the teleprompter program.
Delays may occur when we do not have the prompter copy ahead of time. In unusually rare cases, when the file is not saved correctly or contains hidden errors, or extraneous characters, these can interfere and cause problems when trying to access the script.
In the worst case scenario, the teleprompter operator is unable to open the file and has to type the script on location, and this why we request a printed copy.
As you know, this takes time and time is money. We try to prepare ourselves for any and all situations.
If you have any questions when preparing your file for prompting, please do not hesitate to call. We are here 24 hours a day.